22 November 2021

The 10 Commandments of Word Processing

This has to be one of the most commonly used ICT skills, even be the most tech reluctant, but unfortunately as most of us are self taught, there are quite a few aspects that have been poorly learned, are poorly practised, and are now inevitably poorly taught...

The good news is that once you know what you don't know, it's easy to fix, the chances are, no matter how long you've been word processing, you will find a few surprises in this list:

  1. Thou shalt use spell check (but don't rely on spellcheck—homophones much?). 
  2. Thou shalt use the built in thesaurus (and use 'Command+F' to check for repetition!).
  3. Thou shalt not ignore the grammar/proof reading tool—if it's got a squiggly line under it, check it!
  4. Thous shalt not centre text by tapping the spacebar, use the centre align icon on the formatting bar. 
  5. Verily the same is true for tabbing, use the tab key to indent, not the spacebar (also useful for adding a new row to the bottom of a table).
  6. Thou shalt not do things manually that can be done automatically; like adding page numbers, numbered lists, or creating a table of contents.
  7. Thou shalt use the 'paste unformatted' or 'paste as text' option to avoid reformatting all the text you paste in. Every. Time.
  8. Thou shalt use the styles menu to structure your document with headings etc (and you can't use some automatic features without this).
  9. Thou shalt insert a page break if you want a new page (don't just repeatedly hammer the return key).
  10. Thou shalt not hammer keyboard keys— NEVER press a space bar more than once, or a return key more than twice. 
All of the above are true regardless of the tool you use for word processing, from MS Word, to Pages, to Google Docs. The last of these is arguably the most practical in our context, so here's some specific pointers:

Google Doc formatting like a boss... 

Use the templates to get a head start, these also function is great 'mentor texts' for students to see how formatting using Styles looks and works. Instead of creating a Doc within Google Drive, click on the Google Grid and select Docs—Voilah!



Inside any Google Doc, the Styles menu allows you to format your document with a couple of clicks,  you can even customise this menu so the Styles use the fonts and formatting you prefer, these will be available in any Google Doc you create or edit.



Once you've formatted your document using Styles, you can add a Table of Contents with a couple of clicks, just go to Insert > Table of Contents. All the formatting, and page numbering all done for you, you can even choose a more screen friendly version that makes all the headers hyperlinked.


Can you show me?

Google have an online guide that will step you through all of the above, and this article has a similar guide to the skills I've outlined above, but specifically tailored to Microsoft Office, and with lots of nice pictures! The key takeaway is that these skills are conventions that apply regardless of the platform, device or application you use, from MS Word, to Pages to Google Docs, they all utilise and provide these features.

Last but not least, here are some video tutorials I made a few years ago, this is in the older version of Pages, but as is often the case with tech, not much has really changed, these fundamentals of word processing are pretty much unchanged in over two decades!

Digital Disorganisation & Parenting

Messy bedroom via zmeed.info

What does a messy bedroom got to do with digital organisation? And well might you wonder, well, more than you might think. I work with students throughout the college, or maybe a more accurate term might be nag, the digital equivalent of:

‘Tidy your room!’

'How do you find anything in here?’ 

‘Pick up after yourself!’ 

You get the idea. 

If you were to follow me around you'd hear exhortations along similar lines, only in relation to the state of student laptops, particularly the dreaded desktop

What does this have to do with parents? 

The problem I regularly encounter is that whereas most of our students can rely on their parents to be effective role models—for example in terms of their expectations about the tidiness of their children's bedrooms—this is rarely the case with the organisation of their parent’s computers. And that’s a problem; as parents you are in a much better position to model effective organisation than your children’s teachers. Ultimately what we’re really talking about here, isn't bedrooms or desktops, it's about mindset, just because the context is digital/virtual doesn’t mean it’s not as important.

Now I realise that as parents, if you’re around my age (most of my 40s already in the rear view mirror) and many of you are, you have an excuse; you probably didn’t even use a computer with a desktop operating system until you were in your 20s and 30s, and even then you probably had to figure it out for yourself. Hence the reason for this post, allow me to outline the fundamental expectations we have for all of our students who use a laptop, and by extension the fundamental we have in terms of expectations for teachers and parents as well; every time you open up your laptop you're sending a message to whoever you're with, the question is, are you being a good role model, or do you need to 'tidy your room'?

The Fundamental 4

There are lots of aspects to digital organisation, but the four that are most essential, and that also happen to be synergetic, ie all four are codependent, are:

1. Any browser you use should be connected to an associated cloud service, with Chrome that's Google, but all the main browsers provide this service free of charge. Once connected, all the files you depend on should be not be strewn all over your desktop, but should be stored, and organised online (2. & 3.) or/and in a place where they are constantly and instantly backed up to a secure online storage such as Google Drive, Dropbox, Microsoft OneDrive, and iCloud to name but a few. 

4. All of the websites you rely on to function effectively from day to day should be organised along the bookmark bar of your preferred browser, one that is also connected and synchronised to a cloud account, so that those bookmarks, stored in folders, are backed up, and accessible in any other device that you use. 


The Essential Tech Slide Deck: bit.ly/uwctechdeck

Be a role model of digital organisation

Using the slide deck above, this is the exact same deck that teachers, and mentors, and advisors across the college show to our students, you can do more to support your child's efficient organisation than we ever can, so what are you waiting for? Go tidy your room!

All you need to do is commit 10 minutes a day, until you have the fundamental four covered, then once you've recovered from the blissful sense of catharsis, move on to the others...

Now you can rest assured that you no longer need to just nag your kids to pick up after themselves, and tidy up their bedroom, but also that they need to clear out their desktops, tidy up their drive and organise their bookmarks as well!  :)




Spreadsheets for Everyone


Spreadsheets rock my world.

Spreadsheets are, at least in my experience, probably the least appreciated of the five core domains of ICT, unappreciated at least by people who have never used them. But, once you get a glimpse into the sheer mathematical beauty of the way these sheets of interconnecting cells, rows and grids can empower mere mortals to manipulate screeds of data like magnificent mathematical machines, well, you won't look back.  The ways that modern spreadsheets help people organise data from the miniscule to the massive, and free us to focus on the meaning of the numbers as opposed to the mere mechanics, is nothing short of transformational. 

5 core domains: Text, Image, Audio,  Video and Data - which ones are you weakest in?

And yet many, if not most educators languish in lethargic reticence; whether it's apathy or antipathy, who can say? What I do know is that the with the developments in terms of sheer processing power and refinement of control interfaces, the information and data management tools that used to be extremely complex operations, the purview of financial professionals only, are now suitable for anyone with or without a mathematical background. Spreadsheet applications like Numbers and Google Sheets have made it easier for the ordinary user, even kids as young as Grade 2 (Year 3) and below to manipulate, edit, and share the data stored in spreadsheets, using different functions and computations.

And no, it's not just about graphing. You can do that in a Word Processor or a Presentation tool. No. Spreadsheets are all about manipulating and managing data.

For examples of how I've used spreadsheets with kids as young as Grade 2, see this post. If you are a total spreadsheet noob and need to start from zero... read on.

So you feel like a novice when it comes to spreadsheets? Well it only takes 10 minutes to fix. Here is a labsite lesson I ran for our Grade 4 teachers, to get them from spreadsheet zeroes to spreadsheet heroes in one lesson. The whole thing is available below, in it's entirety (40 minutes) or in convenient bite sized attention deficit sized morsels below. You only need to know about 'Functions & Formulae' to get started.


The entire lesson took 40 minutes, here it is in sections:

Spreadsheet skill review:

Review cell address, and ranges of cells, eg: A1:B6


Functions & Formulae 

Review adding the contents of cells, by by using the SUM function and by writing a formula, eg A2+B3.



Critical to the 21st Century classroom model, is ensuring that you as the teacher are NOT a prerequisite for success. Students need to be empowered to resolve their own challenges. The sooner you establish this as 'normal' practice, the easier it will be.

The students should not 'need' you to learn.



This section is purely concerned with the appearance of the spreadsheet. No Maths required, resizing columns and rows, adding text,. and outlines.

Students build a framework within with they can insert relevant data.


Now that the framework is ready, this section guides students through 'telling' the spreadsheet what kind of data will be entered into certain cells.

IMPORTANT: In a spreadsheet you cannot just add a $ sign to indicate currency, symbols like these actually contain 'functionality' in a spreadsheet, so in short, nothing will work.

Instead if you writing dollar signs, let the spreadsheet do that FOR you, by telling it to format certain cells as currency.

This feature as other uses as well, for example making certain cells display percentages. You cannot do this by just adding a % sign.


Students enter specific data that need to be totalled using the SUM function.


As more information is entered, the total at the bottom of the sheet should automatically update, this allows students to begin 'modelling' 'What if?' scenarios:

What if we buy 15 of those?

Then students can write a subtraction formula to subtract the $20 that they were initially loaned from their overall total.

Student's that finish early, should be used as 'quality control' ie checking on their peers to make sure that they are finished properly, and that their sheets are working properly.

 

Challenger

This section is an 'extension' section.

This means that the spreadsheet will do what they need, but these features will make it even better... IN particular enabling more effective 'modelling'.

  • Inserting additional columns to allow better management of multiple quantities.
  • Refining the use of formulae to add and subtract
  • Creating a 'ripple' effect whereby cells reference other cells
  • Using conditional formatting to change the colour of a cell when the value changes.

Students will need time to 'play' with these interrelated features, in order to get to a point where the logical sequencing of calculations makes sense.

They may also use ways to get it working which are not the same as yours... it may even be better...


Google's Applied Digital Skills 

Google have created an entire curriculum devoted to skills acquisition, totally supported with video tutorials, that can lead you thorough lessons, step by step. The skills span the entire Google Apps Suite, but the Sheets focused lessons are particularly well designed. 

A great example is this lesson on budgeting to make better financial decisions: 




Junior School Sheet Activities

Our Maths Coach has created the following website to collate some of the core activities we use to integrate the effective use of spreadsheets into Junior School Maths lessons: 


The Fundamental Four!

The Fundamental 4

The Essential Tech Slide Deck: bit.ly/uwctechdeck
There are lots of aspects to digital organisation, but the four that are most essential, and that also happen to be synergetic, ie all four are codependent, are:

1. Get Connected

Open up the Chrome Browser, then click in the little icon in the top right corner and sign in to Chrome. Sign in with your account details and agree to Link data when prompted. 

This means that everything you do with account is continually synchronised with your Google 'cloud' online, so if you lose your laptop, and have to either use a loaner or start with a new one, as soon as you sign in a sync—voila—everything in your Google life will reappear in seconds. Note, this just synchronises your browser content, files on your hard drive will not be backed up, to do this you'll need Backup & Sync*.

2. Organise your Drive

Open up the Chrome Browser, and go to your Google Drive online. Make sure you have folders created for all subject areas. You might want to add a folder for your own personal files, but remember, your drive is a school space, not your personal space.

There should only be folders in your drive, no loose files. If you have files from previous years that are making a mess, just create a folder called Archive (if you haven't already) and drop them in.




3. Desktop (almost) Zero: Drive it or Dump it. 

Your desktop is not a good place to keep your files—it makes them handy, but once they build up it comes very difficult to find anything. Worse, if you have any problems, none of those files are safe, so make sure any files you do have their a strictly temporary. Like the desk in your classroom, at the end of the lesson, make a decision; drive it (move it to your drive) or dump it (move it to the bin). Now you have your Drive synchronized this is as easy as a drag and drop, or within the Finder. 

4. Bookmarks on the Browser Bar, Trim your Tabs

All of the websites you rely on to function effectively from day to day should be organised along the bookmark bar. Make sure you are signed in so these are all synchronised to your cloud account. That means that those bookmarks, stored in folders, are backed up, and accessible on any other device that you sign in to.

Too many Tabs 

Too many open tabs is a symptom of poor bookmark organisation, if you know you can easily find any page you need in you bookmarks, you don't need to have 50 tabs open 'just in case'. If the site matters, then bookmark it, if not then close it if you don't need it now; an easy to do this is just use command+w to close any tab you have open.

To quickly close loads of tabs, just control click on a tab and choose one of the options, like Close Other Tabs!

Less than 10 tabs is ideal

This many tabs is unmanageable, and bad for you! 
(While you're there why not quit the apps you're not using and close any open windows as well?)

bit.ly/fundamental4


To Skill or not to Skill?


Teaching ICT skills ...


Pickering (2007), found that a focus on skills and fixed knowledge to be acquired was criticised by the teachers in his study, although Daly et al (2009), citing his findings, conceded that:

“Clearly, ICT use demands that teachers acquire certain generic skills (p 27).” 


Understandably, there is a general hesitancy* by tech integrators to embrace ICT skills teaching, as it tends towards,

superficial, one-off and ‘box-ticking’ approaches which emphasise the development of functional skills and relegate pedagogical development to teachers’ ‘spare’ time (Daly et al, 2009, p 41).” 


Now, somewhat ironically, the situation seems to be becoming reversed – with the emphasis very much upon the development of pedagogical skills and the relegation of ‘functional development’ (skills) to teachers’ ‘spare’ time.

So teachers are now effectively expected to acquire skills,

by studying manuals, talking to each other, talking to the instructor, and seeking out other locally available experts” (Mishra & Koehler, 2006, p 1038). 



The problem is this ‘grappling experience’ (ibid) or ‘productive failure’ (Kapur & Bielaczyc, 2012), while a powerful way to learn, if not managed carefully, can become a tedious, frustrating process. "Good pedagogy should challenge not frustrate" (ibid) but it is difficult to judge when it is better to let people ‘wrestle’ or to mitigate the potential tediousness of a long process of discovery, by providing a ‘short cut’. The challenge of managing this ‘zone of proximal development’ (Vygotsky, 1987) is significant, the distance between the actual developmental level as determined by their need to engage in independent problem solving (trouble shooting) and the point at which they know they cannot proceed any further without ‘expert’ guidance, or collaboration with more capable peers, a 'knowledgeable other' (ibid) – or even, or perhaps more likely, students.

Frustration is common with digital technologies,

any given technology is not necessarily appropriate” (Mishra & Koehler, 2006, p 1040). 


The plethora of software available to do even the most basic of tasks, means that even choosing an inappropriate tool can turn a task from a challenge to a crisis, like attempting to using Photoshop for image cropping, which is tantamount to using a Ferrari to deliver milk. What is likely to occur, is a situation where,

teachers were so caught up in learning how to use the tools that they lost sight of the design tasks.” (Angeli and Valanides 2008, p 10). 


The “cognitive load” (ibid, p 9) imposed by learning how to use the tools was so high, that teachers were left without enough “cognitive resources” to attend to the actual exercise.

Although skills training is clearly vital to being able to integrate technology into teachers’ practice, more often than not teachers are plagued by an unconscious incompetence - they ‘do not know, what they do not know’.  Despite the proliferation of literature expounding the virtues of an integrated model, mention is rarely made of any consideration of a prerequisite skill set, one of these rare examples follows:

“The model assumes the existence of ICT standards [...] At a basic level these would include: basic ICT literacy, such as familiarity with and confidence in using the Windows operating system, basic word processing, PowerPoint and data software such as Excel and SPSS, software installation, and knowledge of the Internet such as how to use the Internet for resource searching, downloading and uploading files, communication via emails, video calls or web cameras.” (Hu & McGrath, 2011, p 54)


Balance is clearly critical here – one where an articulated skill set is defined that can be acquired within an authentic, integrated context. How much teachers know about technology makes a big difference in their uses of technology. Once technology is truly integrated, teachers and beliefs and knowledge are changed as well (Fisher et al, 1996). New pedagogical knowledge and practices emerge from the integration of technology, but only when teachers reach a certain level of technological understanding.

Unfortunately with the pendulum swinging well and truly away from a skills focus, we are in danger of throwing out the proverbial baby with bathwater, an issue alluded to in the recent Nesta report,

the lack of emphasis upon [ICT] skills, is a concern (2012, p 55).” 


When considering what teachers should know about technology, we must consider how much they need to know to even be able to begin.

Skills mapping and audits

"A potential barrier to ICT CPD is staff not knowing what the gaps are in their own ICT knowledge. Many schools have found an ICT audit mapped to the curriculum a valuable tool in helping staff to gain a clear indication of the ICT skills, competencies and pedagogies they need to have." (Becta, 2009, Point 81)


In order to avoid the skills element having a negative impact on learning, at the end of a unit of study, or even the end of the academic year, the teachers ‘traffic light’ the ICT core skills matrix to identify which skills have, or have not, been acquired, in order to determine which skills may have need to be focused on explicitly in other authentic contexts in the future.

Example of a skills audit - post reflection

This is not a question of skills vs pedagogic integration. Teachers and students need to acquire ICT skills before they can start to harness technological expertise for the purposes of student learning. This re-purposing of the TPACK  (Mishra & Koehler, 2006) framework, ensures that the focus remains pedagogically centred, but balanced and facilitated by clearly articulated ICT core skills.


The continued reluctance to engage with this issue should be resisted, as Becta's contribution to the Rose Review (2009) emphasised,"[ICT skills] should be regarded as an essential skills for learning and life, alongside literacy and numeracy." (Point 91) With warnings regarding the possibilities of neglecting this vital area:

“… there are two significant dangers: the first is that young people will develop an incomplete and unreflective capability, unsupported by adult guidance, with risks both to their learning progress and their safety. The second is that a digital underclass, lacking opportunities for wide-ranging use of technology, will be permanently excluded from a world mediated by ICT." (Point 94)



NETS - are not enough.

While useful as overarching standards,  I do not believe NET Standards are enough on their own - they are too generic to be of practical use in ensuring a broad and balanced curriculum; they are descriptions of (any) curriculum, not applications of digital technologies. Remove the token references to ‘digital’ and ‘technology’ and you're left with a description of curriculum, but nothing which in and of itself actually requires the use of ICTs, or more importantly, that could not be achieved without the use of digital technologies at all. For example,

“Students leverage technology to take an active role in choosing, achieving and demonstrating competency in their learning goals...” 

(NETS(S) 2016, strikethrough mine).

To use the analogy of literary genres/strands (which I find helpful, but you could use science and mathematics strands just as easily) they need to be specific to the nature of the sphere of experience. Literacy genres are, NETS are not.

They need to be specific not generic. Yes you can argue that English literature is a 'subject' and ICT no longer is; this is just semantics. Who cares what we are defining them as now, we all know that just a few years ago 'IT' was a discrete subject, and it still is based on the definition of 'subject' it's just not 'discrete' anymore…

subject: a branch of (technological) knowledge studied or taught in a school, college, or university.


discrete: individually separate and distinct.


ICT is a 'subject' that is now integrated - and should be subject (see what I did there?) to the same rigorous checks and balances of any other 'subject'. The same argument can easily be made for English language, or Science, or Mathematics - these are core competencies that are applicable and a prerequisite for success in any domain in the 21st century. So call them what you like and distribute them how you will - but a broad and balanced education requires that the essential elements of these subjects are not neglected.

Vitamin D (VITAD)

Five Essential Domains: VITAD: video, image, text, audio, data - 'Vitamin D' 

Just like all subject domains, tech has its own overarching domains or strands that are an efficient way to organise the essential skill sets needed for true digital literacy.  We should not neglect opportunities to read and write, for example, realistic fiction, or physics or shape and space in Mathematics, I believe the same applies to what could be called the 'digital domains' or literacies of ICTs, such as, text, image, video, audio and data (with coding/control waiting in the wings) - none of which the NETS explicitly describe or mandate, thereby rendering them useless as a means to articulate the effective use of digital technologies.

Digital Illiteracy... 

An easy easy way to recall these essential areas is with the acronym 'VITAD', 'vitamin digital', now when you're considering whether not you can consider yourself, your students or any 21st century citizen to be truly digitally literate, how do they measure up to VITAD?
  1. Can they view, edit, create, compose with video?
  2. Can they organise, edit, resize, manipulate, incorporate image?
  3. Can they browse/read/search text? Are they proficient at word processing, commenting, curating  texts?
  4. Can the manage audio files, organise, edit, create, compose audio using multiple audio tracks/sound effects?
  5. Do they know their way around a spreadsheet? Can they organise data efficiently, perform basic calculations, use functions and formulae, analyse, synthesise, and model data?
When, and only when you can confidently answer a confident yes to all the above, then, and only then can you call yourself digitally literate!





To put it another way - we're talking about students becoming holistically literate, that literacy has to incorporate 'multiliteracies' including language, scientific/methodological ways of thinking, mathematical literacy and of course digital literacy. ALL of these can be defined as 'subjects', all of these could also be (and arguably should/could be) taught in an integrated way. Just because we've chosen to integrate a subject, does not mean it should be treated less rigorously - integration should not mean invisibility - at least not for teachers. (I'd argue invisibility would be great from a student's perspective, but so would it be for maths and science et al - they don't see it as a 'subject' it's just another natural (for them) way of thinking and working)

What gets monitored gets done

An article published in the ASCD makes this point quite powerfully,

What do we monitor?

In most organisations, what gets monitored gets done. When a school devotes considerable time and effort to the continual assessment of a particular condition or outcome, it notifies all members that the condition or outcome is considered important. Conversely, inattention to monitoring a particular factor in a school indicates that it is less than essential, regardless of how often its importance is verbalised.

"In Sweden, young adults ages 16–24 topped the charts in an assessment of technology skills that was administered in 19 countries. Participants were asked to perform tasks at three levels of difficulty: to sort e-mails into folders, organize data into a spreadsheet, and manage reservations for a virtual meeting room. Fewer than one-third of U.S. young adults could complete tasks more complicated than sorting e-mails, a performance that put them at the bottom of the list of performers from the 19 countries. The study underscored the need for equality of access to technology because major discrepancies were noted among the results for young adults from varying socioeconomic backgrounds.”

(March 2014 | Volume 71 | Number 6, Using Assessments Thoughtfully [paywall], p8-9, ASCD)

The use is not equity or access, it is ignorance.  With the current neglect of skills teaching in schools, despite the proliferation of screens, less and less people are actually taught skills with any rigour or balance, a generation of students could find themselves proficient with Social media, web browsing, poster making and maybe image manipulation, and that will be it!

We have these mandatory strands in each of most (of not all) subject literacies that are carefully monitored because we expect all students to have multiple experiences with these domains during their time in school, ideally in each grade, scoped and sequenced properly. I can't see how a student could be considered to be mathematically literate if, say, they had never been taught how to multiply, or in science, never experimented with forces, or in literacy, never read or written poetry, or in terms of digital literacy, never learned how to edit or use video. None of the strands in these subjects are left to chance, or to ad hoc integration. We carefully design authentic ways to ensure they are all experienced, all I'm arguing for is that we do not allow exceptions, especially not for one of the core competencies of the 21st century.

Put simply, if we believe that articulating a coherent scope and sequence of essential skills in the domains of language and mathematics are necessary, then how much more so in what is arguably THE prerequisite skill set of the 21st Century? 

For a Google Doc version of our Primary School ICT skills scope and sequence matrix that you can copy, click here, but please include acknowledgement of UWCSEA as the original owner if you do :)

An example of a section of our skills matrix

Here are some other great examples of ICT skills matrices that run K-12:

Common Core State Standards K‐12 Technology Skills Scope and Sequence

TASIS Technology Skills Scope & Sequence



*Another reason for a 'general hesitancy' is the acceptance of the myth that technology skills are changing to quickly to bother with, fueled in large part by fundamentally flawed quotes like this:

...the rapid rate of technological change ensures any knowledge gained about specific technologies or software programs would quite quickly become out of date. (Mishra et al, 2009, p 151). 

The subject of the myth of change in the domain of digital technology skills, see my other post, Keeping Pace with Technological Change - Futile, or Fundamental?

[Originally posted in 2013, updated in 2018. Changes to the matrix in the interim? Very few, which just goes to show, skills don't change that much or that quickly, people do.]

Internet Filtering & Parental Controls


I am regularly contacted by parents for advice about software they can install on the devices their children use at home that will enable them to filter out or block inappropriate content, usually based on the assumption that we must use some sort of monitoring software on campus. Often these parents are surprised to discover that while we do have filters to block the most egregious of content, it is fair to say that our college filters are not as strict as many might expect. We do use a commercial filter on our internet traffic to block inappropriate sites, however, such filters work on the basis of keywords and blacklists and neither of these methods are foolproof. So why do we take the risk?

Our college policy regarding parental controls goes a long way to explaining this:
In general the College has an ethos of developing personal responsibility in students and ultimately we believe that it is essential for students to develop the skills and attitudes necessary to survive and then thrive in a digitally connected world.

The sentiment behind this policy statement is very similar to the description of 'e-safety' as defined by Becta:
The term e-safety covers a broad range of issues around the need to ensure that children's and young people's experience and engagement with technologies is a safe and positive one. While parents, educators, government and industry all have a role to play in keeping children and young people safe, supporting them to become independent in online environments is critical to nationwide, effective e-safety. ‘Independence' does not mean here that they are expected to deal with every incident themselves: it means that they develop social skills (including resilience); that they know how to identify and manage risk; that they understand their rights and responsibilities and know how to access help and advice if needed. (Becta's Contribution to the Rose Review, 2009)

When we teach our kids how to use the internet, we do so from a position of preparing them for the 'real world' of internet access that most will encounter at home. While there are a minority of families who use some form of filtering software, the reality is that few families have internet filters of any kind on their home connections. This is not a criticism, I have not installed any filtering software at home either. This situation reflects the norm in my experience, a norm that we need to be teaching our students to operate effectively and responsibly within.  For example, you cannot guarantee that even walking down Orchard Road you are not going to see images or overhear a conversation that you feel is inappropriate for your children. So in addition to the filters, arguably, more important than filters is the need to teach our children the skills they need to navigate the internet safely, and how to react appropriately if, or should I say, when something occurs.

This policy very much underpins our approach and throughout the Primary School, where, even from K2 (in K1 teachers use Guided Access), all students are effectively 'administrators' of their devices. This applies all the way through the iPad grades (K1-G3), and then on through from Grade 4-5. All students receive their own laptop in G6, where we leave the decision about admin controls up to parents, although we encourage parents to make their child admin if at all possible—or at least to try it. From G7—all the way through to grade 12 we expect all students to have admin rights on their laptop. This means that for most of their school years our students are already accustomed to using and managing their laptops as an 'administrator' whether or not they were even aware of this, which is possible, as we treat this as a 'normal' operating environment. This is an arrangement we encourage all parents to maintain, unless of course a situation arises where you feel that you need to withdraw the privilege of an admin account, in this (hopefully rare) situation, we encourage parents to ensure that this is a temporary arrangement.

"Nearly half of 10 year olds say they have the skills to hide what they're doing online from their parents." (Sky News, Swipe, 2017)

It's worth noting as a practical point, that the process of imposing parental controls is not a simple one, this is mainly because the process of setting the 'tightness' and 'looseness' of controls is a tricky balance to find. If your main concern is distraction rather than access to inappropriate content, there are a range of strategies we encourage at school that you can also model at home, and encourage your children to practise as well. The other critical consideration is that if you are not very careful, you could end up effectively creating an unhelpful dynamic where you effectively teach your child that they are not trusted, at which point you may well be encouraging them to find ways to subvert your attempts at policing their online activity, then when they do encounter problems they are unlikely to come to you for help as they will have to confess their nefarious scheme... For more see this short video on the 'the secret cyber life of young people'...




Road Safe, Web Safe

This is where the analogy of road safety that we use with students comes in. Roads in every country are commonplace, and at some point everyone of our children will need to learn how to navigate them safely and independently. The same can be said of the 'wild wild web'; like roads they are a modern and essential reality, and while they can be dangerous, they shouldn't be treated is if they are inherently dangerous places—although they can be very dangerous places. The solution to both is very similar: education and supervision. Like roads, we expect kids to be able to navigate the web from an early age, but never alone; although any wise parent should be modelling for their kids how they navigate the web, when they are using it together. Just like road safety, there are some basic rules we expect all young children to follow, to make these effective we've kept them simple:

  1. Only search the internet with a responsible adult present.
  2. If you see something that makes you uncomfortable, show the responsible adult.
  3. If you need to search online unsupervised, use a search engine designed for kids like Kiddle or Safe Search Kids.

About point 3, we liken these 'child safe' search engines to playgrounds, spaces that are designed especially for children, this doesn't make them harmless, after all, kids in playgrounds can still get hurt, but it does make the likelihood of this less likely. In the same way we liken searching using Google as tantamount to walking down Orchard Road, not an inherently dangerous space per se, especially in Singapore; but clearly the possibility of encountering something or someone inappropriate is more likely. As children we did not grow up with the dangers of the internet, but we did grow up with dangers, and our parents, in my experience were quite comfortable with allowing us some controlled exposure to risk situations, precisely so we could learn from them. I fell out of several trees, and off several bicycles during my childhood, not to mention the stairs I fell down. Stairs, now those are really dangerous, but I doubt anyone is seriously considering preventing children from using those... So we're not looking to create a zero risk environment for our students, but a managed risk environment, this distinction is essential. This last point is one I've written about before, but a recent article from the Washington Post, entitled, 'Why I don't monitor my kids' texts anymore' does an excellent job of articulating this tension, along with some practical parenting advice.

"As a young and socially inexperienced person, I was sometimes mean, sometimes gross, and sometimes way out of line. Every kid tests his or her own boundaries. That’s how they start to grow up. The queasiness in my stomach or the ache in my heart when I crossed that line is what helped me learn from those mistakes. 
When we hover over our kids’ social interactions, on high alert to catch each mistake and steer them back on course, we squelch their internal barometer for embarrassment and guilt. Had my mom listened to all my conversations and called my behavior out into the light, I might not have learned to read my moral compass."

This does beg the question, "at what age is it okay for my child to browse the internet unsupervised?', and the answer is very similar to "at what age is it okay for my child to cross the road unsupervised?", which is, when you have taught them how to navigate it safely, and what to do if things go wrong. In my experience this is unlikely to be until grade 4 or 5, which is, incidentally, when students are allowed to make their own way home (with parental permission, of course).

Not all families or children are the same, and the home environment is not one that is necessarily conducive to ensuring that young children are never able to go online unsupervised. Given that our policy is to teach responsibility, we'd like to think that even if unsupervised, our students would still make the 'right choice' and either stay offline (working within an app for example) or use one of the child safe search engines that they are encouraged to use in school.  However there are clearly scenarios where this is not a realistic option, in which case you may want to consider some digital tools that can assist with this, but bear in mind these are unlikely to be free if they're any good, for example a one year family subscription to Azoomee costs £40, " No ads, no in-app purchases. And a PIN lock to keep kids inside the app and take away the worries."

As of iOS 12, all iOS devices (iPhone, iPad) now have built in options for parents to monitor/restrict screen time.

When you open Screen Time for the first time, you can specify if you are a parent setting up an account for a child. Then you set a parent passcode that will be required to alter the Screen Time settings. From your device, you can also select “Set Up Screen Time for Family” to set up Screen Time with Family Sharing. You’ll be able to access your child’s Screen Time reports and set controls from your own device. When a child reaches the end of a time limit on the app, they can request more time; the request pops up as a notification on the parent’s device. 
Finally, Screen Time allows parents to set restrictions on downloads, privacy, and other settings. By default, Apple won't set these restrictions, even if it knows it's a kid's phone. Parents will have to manually make these adjustments in Screen Time > Content & Privacy Restrictions. (Wired Magazine

This article contains some very practical advice, over and above the 'unplug the router' (one I have to say I like; simple but effective!) strategy, along with some wise caveats,
"While we can certainly recommend a bunch of apps and devices for you, this is more about your approach than the tools you’re going to use. Kids generally don’t like being spied on and dislike being spied on without their knowledge even more. While a number of monitoring tools can run without children knowing about them, we strongly recommend being transparent with your kids about when and how you’re tracking them. 
You know your kids better than we do, and we can’t prescribe the right approach for every type of child, but whatever your situation it pays to be open and honest about the dangers out there on the web and in the real world."  (David Nield)

Screen Time - A plague within your houses?

 

(AP Photo/Gerald Herbert) via Quartz

From a bucket of water to a bicycle, any tool can be used maliciously or marvellously, the same is true for screen time as it is for eating potatoes, they are both potentially very good for you, but not if that's all you do.

One big difference being that we don't see articles circulated from time to time on the web fretting about potatoes, framed in the frantic, panicked tones of a 21st Century crisis, which we do about screen time, articles like this*.

In the face of opinions like that, some would ask how on earth we can justify all the iPads we provide for our young learners in the Infant school, 2:1 in K1, and an iPad for every child in K2, Grade 1 to Grade 3,  and a laptop for every child in Grades 4 and 5. The problem is these articles that expect us to 'ban' our students from screen use, generally make the mistake of burying alternative perspectives, and are usually founded on a dubious judgement back in the 20th Century (1999), by the American Academy of Pediatrics that discouraged television viewing for children younger than 2, citing research on brain development that showed this age group’s critical need for “direct interactions with parents and other significant care givers.” They have since (2015) updated their report, acknowledging that things have changed significantly since their original judgement, however they still unfortunately, and impractically uniformly discourage passive media use, on any type of screen, for young children.

What I'd like to do here is just to provide some balance to the argument, sure the AAP have their opinion, but there are plenty of other respected, and I would argue more reasonable and more practical perspectives regarding screen time out there, below I share just a handful. If you know of any others, please feel free to post them in the comments below.

Common Sense Media

Lumping all screens into one category is not helpful. "Screen time is a really enticing measure because it's simple – it's usually described as the number of hours a day using screen-based technology. But it's completely meaningless," says Pete Etchells at Bath Spa University, UK, who studies the effects of video games on behaviour. "It doesn't say anything about what you're using that time for."

The challenge for parents and teachers, Robb says, “is to select the videos, games, and devices that have a real, positive developmental impact—and use them in ways that promote growth.”


New Scientist

Children benefit from the right sort of screen time.

What is becoming clear is that it's not the technologies themselves we should be worried about, but how they are used and how people interact with them. The advantages seen in the school environment can be translated into the home – if you choose your children's digital distraction wisely.

A lot of it is common sense. Don't unthinkingly hand over your device. There are educational apps whose benefits are backed up by research.

Five hours sitting in front of the TV is not the same as 5 hours of some TV, a couple of hours playing on Dance Dance Revolution or some other kind of active game, followed by a Skype session with a grandparent.


Quartz

This [The advice from the AAP] hard and fast two-hour policy, beaten into parents’ brains by their pediatricians, troubles me and many others partly because it was last updated in 2011 before the astounding boom of tablets, smartphones and touch screens among both kids and adults. The policy warnings had focused very reasonably on TV and its clear long-term harms to healthy development in kids under two—especially harmful when passively watching non-interactive, non-educational TV.
But such traditional passive TV watching, while still the dominant form of media consumption for most children, is rapidly becoming meaningless for many. Clearly, an interactive video game that parents and toddlers are playing together or watching family vacation videos on a smartphone can have huge value compared to zombie-like staring at an episode of Spongebob—these kinds of shows are shown in studies to harm a young child’s executive functioning, a prefrontal brain skill set including memory, attention, and setting goals.


Not all screens are equal, and guidelines need to be updated to reflect these differences.
The policy also doesn’t reflect the reality on the ground: a recent survey of parents by Common Sense Media shows that toddlers under two are spending almost one hour a day using screen media anyway.

I still generally agree with most of the AAP’s family media plan advice, especially no TV ever in bedrooms and no screens at certain times of the day, including during meals, and screen time limits depending on age. With children under two, I definitely believe that screen time should never be spent alone: kids always benefit more from any activity when parents are playing along.


The Atlantic

The 2011 [AAP] report mentioned “smart cell phone” and “new screen” technologies, but did not address interactive apps. Nor did it broach the possibility that has likely occurred to those 90 percent of American parents, queasy though they might be: that some good might come from those little swiping fingers.

Technological competence and sophistication have not, for parents, translated into comfort and ease. They have merely created yet another sphere that parents feel they have to navigate in exactly the right way. On the one hand, parents want their children to swim expertly in the digital stream that they will have to navigate all their lives; on the other hand, they fear that too much digital media, too early, will sink them.

April 2010, when the iPad was released. iPhones had already been tempting young children, but the screens were a little small for pudgy toddler hands to navigate with ease and accuracy. Plus, parents tended to be more possessive of their phones, hiding them in pockets or purses. The iPad was big and bright, and a case could be made that it belonged to the family. Researchers who study children’s media immediately recognized it as a game changer.

UNICEF

The 2017 "The State of the World’s Children 2017: Children in a Digital World" report is a comprehensive look from UNICEF at the different ways digital technology is affecting children, identifying dangers as well as opportunities.

Too many news articles share evidence from studies that are methodologically weak or exaggerate or misrepresent the evidence provided.

For most children, underlying issues – such as depression or problems at home – have a greater impact on health and happiness than screen time.

Without consensus on screen time, it is important for parents, policymakers, researchers and the media not to jump to conclusions about what is healthy or unhealthy digital use. Considering the full context of a child's life – together with an emphasis on content and experiences rather than screen time – may prove more useful for understanding the effects of digital connectivity on children's well-being.

Rather than restricting children’s digital media use, more attentive and supportive mediation by parents and educators holds the most promise for enabling children to draw maximum benefit and minimum risk from connectivity. More attention should be given to the content and activities of children’s digital experiences – what they are doing online and why – rather than strictly to how much time they spend in front of screens.

Considering the full context of a child’s life – together with an emphasis on content and experiences rather than screen time – may prove more useful for understanding the effects of digital connectivity on children’s well-being.

The American Academy of Pediatrics

In a world where “screen time” is becoming simply “time,” our policies must evolve or become obsolete. The public needs to know that the Academy’s advice is science-driven, not based merely on the precautionary principle.

Media is just another environment. Children do the same things they have always done, only virtually. Like any environment, media can have positive and negative effects. Family participation with media facilitates social interactions and learning.

Content matters. The quality of content is more important than the platform or time spent with media. Prioritize how your child spends his time rather than just setting a timer.

The Royal College of Paediatrics and Child Health (RCPCH)

The evidence base for a direct ‘toxic’ effect of screen time is contested, and the evidence of harm is often overstated. The majority of the literature that does exist looks only at television screen time.

Evidence is weak for a threshold to guide children and parents to the appropriate level of screen time, and we are unable to recommend a cut-off for children's screen time overall.

Many of the apparent connections between screen time and adverse effects may be mediated by lost opportunities for positive activities (socialising, exercise, sleep) that are displaced by screen time.

There is a little evidence that any specific intervention can be applied across the population to reduce screen time. We have developed four key questions for families to use as a guide to examine their screen time:

  1. Is screen time in your household controlled?
  2. Does screen use interfere with what your family want to do?
  3. Does screen use interfere with sleep?
  4. Are you able to control snacking during screen time?
If a family can ask themselves (or be asked by others) these questions, and are satisfied with the answers, then they can be reassured that they are likely to be doing as well as they can with this tricky issue.